In this notice, it is explained how the NCSE collects personal data, how it is used and how individuals can interact with the NCSE about the data.
The NCSE is mandated by statute to plan and co-ordinate the provision of education and support services to children with special educational needs (Section 20 of the Education for Persons with Special Educational Needs Act 2004.
|Name||Date of birth|
|PPSN||Name of parent or guardian|
|Telephone number of parent or guardian||Email address of of parent or guardian|
|Name of School||Address of school|
|School roll number||Telephone number of school|
|Email address of school||Name of Principal|
|Date of enrolment||Date on which the student left school|
|Class level||Whether the student is in receipt of resource teaching support|
|Whether the student in receipt of SNA access||Whether the student has applied for access to transport|
|Whether the student has applied for access to Assistive Technology||Whether the student has applied for access to home tuition|
|Whether the student in a special class and, if so, the type of special class||Whether the student is a student in a special school|
|The student’s school attendance||The student’s school reports|
|The student’s disability||The student’s care needs|
|Whether the student requires wheelchair access||Any medical conditions which the student suffers from|
|The student’s psychological reports||The student’s medical reports or assessments|
|The student’s behavioral plans||The student’s personal care and education plans|
|The student’s Personal Pupil Plans, and any reviews conducted in relation to the student’s to supports|
|PPSN||Teaching Council registration details|
|The teacher’s payroll number||Telephone number|
|The type of school in which the employee works||The school’s roll number|
|The role of the employee in the school||Bank account details|
This data enables the NCSE to plan, co-ordinate and review the provision of additional education supports to students as well as to schools that enrol such students with special education needs in line with Department of Education policy. Examples of the services provided by the NCSE to students include:
The NCSE Record Retention Schedule sets out the retention period for all items of personal data kept and the procedures in place to implement this policy.
To protect student data the NCSE actions security measures such as:
Data will only be shared and used within the authority of Data Controller/ Sharing Agreements
As a data subject, you have the following rights under the GDPR, which this privacy statement and our use of personal data have been designed to uphold:
If you have any cause for complaint about the NCSEs use of your personal data, please contact us using the email address below. All complaints will be fully investigated. If we are unable to help, you also have the right to lodge a complaint with the Data Protection Commission.
You have the right to ask for a copy of your personal data held by us and how it is used. Requests for records can be made by contacting the email address firstname.lastname@example.org or by telephone at 046 9486400.
The NCSE will notify the Data Protection Commissioner (DPC) within 72 hours of Data breaches that are advised to the NCSE.
If you have any questions about the use of data by the NCSE or this privacy statement, please contact us by email at email@example.com or by post at Mill Street, Trim, Co Meath C15 P2KC.
This statement was last updated on 24th May 2018. It may be updated from time to time.